Job title: Assistant Director of Payroll
Company: Good Sheperd Services
Job description: Job Description:
About Us
Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year and builds on their strengths to help them gain skills for success. At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crains New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference!
Benefits
Benefits/Perks:
- Tuition Assistance Program
- Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays)
- Healthcare Plans (Medical, Dental, Vision, and Pet Care)
- 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time)
Overview
The Assistant Director of Payroll will manage the day-to-day functions of the payroll department, which includes the direct Supervision of Payroll staff. This role will directly manage the Time and Attendance functionality and ensure appropriate designation of time off policies and salary entries. All Payroll reporting requirements will be managed by the Assistant Director as well as any related troubleshooting and communication with staff and ADP. The Assistant Direct will serve as back-up when Payroll staff are on time off. This role will ensure operational efficiencies and enhanced managerial oversight of Payroll and related functions. This excludes HR responsibilities related to the entering of employee transactions into the ADP Workforce Now System however, with strong collaboration with the HR department in auditing and ensuring accuracy in entering such transactions.
Reports to: VP/Controller
Location: 305 7th Avenue, New York, New York 10001
Hours: 35 Hours – Exempt
Salary: $100,000 to $110,000
Major Duties & Responsibilities:
Payroll:
- The Assistant Director delivers result-oriented leadership through best practices and processes that provide the necessary strategic execution of payroll across a variety of employee groups and locations. Ultimately, the incumbent will be responsible for the successful planning, processing, auditing, analysis and reporting of the organization’s payroll, which includes bi-weekly administration of payroll for full-time, part-time and hourly employees.
- The Assistant Director is responsible for paying employees for work performed, by directing the production and issuance of paychecks or electronic transfers to bank accounts through ADP Enhanced/Essential Time & Workforce Now.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, unemployment, and workers compensation payments.
- Balances the payroll accounts by resolving payroll discrepancies.
- Screen all incoming transactions for hiring, termination and special payroll transmittals including accurate salary entry and calculations.
- Maintain paid time off and accrual reports
- Record and input all manual checks, voids and makes any other adjustments that were made since last payroll processing.
- Maintain all staff time and attendance records including paid time off.
- Obtain and maintain all staff overtime records for Monitoring and Analysis.
- File and maintain in an orderly manner all payroll registers and other payroll management reports after the completion of each payroll.
- Maintain and audit time & attendance and accruals systems for all employees on a regular basis ensuring appropriate designation.
- Provide Chief Financial Officer & Controller with payroll summary information including wages, FICA expense, PLA and unemployment information upon completion of each payroll.
- Review and approve all special payroll transmittals.
- Prepare all check requests related to 403(b) / Vanguard, Aetna, H.S.A., Flexible Spending, Transit Center, Colonial Voluntary Benefits, and confirm that deductions were withheld from employees check prior to the accounting department issuing a check for payment.
- Review ADP invoices for accuracy before submitting to Accounts Payable for payment.
- Completes quarterly unemployment worksheet.
- Prepares quarterly salaries and paid time off accrual report for annual audit.
- Maintains payroll guidelines by writing and updating policies and procedures.
- Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
- Ensures confidentiality, security and compliance for all employee pay information.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- Manage staff customer service in responding to and troubleshooting staff inquiries regarding payroll, time and attendance.
- Meet with Controller on a bi-weekly basis for supervision and to discuss payroll related issues.
- Supervision of all Payroll Analysts/Specialists.
- Oversee the development, generation and distribution of all internal, external and government-mandated reports. Address special requests for data by GSS departments and outside entities.
- Create, modify and distribute regular and ad hoc reports, including but not limited to: Annual Wage Notifications, staff compensation / COLA.
- Assign the entry of routine payroll/time & attendance data entry, verifying the integrity of the information. Perform routine pay data entry of employment transactions as required.
- Participate in New Staff Training to ensure payroll and time & attendance information is communicated appropriately.
- Creation and implementation of regular weekly, bi-weekly, monthly, quarterly and annual reports.
- Collaborate with VP of Human Resources and/or Controller on salary administration.
- Creation, maintenance and distribution of GSS holiday and payroll calendar.
- Maintain and ensure ACA compliance. Issue annual 1095-C forms to employees.
Qualifications:
- Bachelors degree required, advanced degree a plus.
- 10 plus years of professional work experience including a combination of payroll, benefits and HRIS
- Knowledge of payroll & benefits administration, negotiation and implementation.
- Superior knowledge of relevant federal and New York state employment and benefits regulations. Knowledge of regulatory requirements related to employment in a child welfare setting a plus.
- Strong mathematical and statistical analysis aptitude.
- Up to date knowledge of HR and Payroll practices.
- Strong verbal and written presentation skills including ability to draft department communications, reports and charts.
- Intermediate or higher knowledge of Microsoft Word, Excel, PowerPoint.
Additional Information
Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that . We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our and , and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.
Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.
We are committed to providing a workplace that is accessible and accommodating to employees with disabilities. As part of our commitment to providing a barrier-free recruitment and selection process, we will provide reasonable accommodations upon request for candidates with disabilities. If you require any accommodations to participate in the hiring process, please inform us of your needs in advance. We value diversity and inclusivity in our workplace and encourage applicants of all abilities to apply.
Expected salary: $100000 – 110000 per year
Location: New York City, NY