Job title: Accounting Specialist
Company: Seco Energy
Job description: Description
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INTERNAL/EXTERNAL JOB POSTING
Accounting Specialist
Department:
Financial & Administrative Services
Reports to:
Accounting Supervisor
Location:
330 S US HWY 301, Sumterville FL 33585
Pay Rate:
Based on qualifications and experience
Classification:
Non-Represented – Non-Exempt
Posting Date(s):
Friday, 10/20/2023*
# of Vacancies:
1
*This posting will be closed and no longer available to receive applications upon SECO Energy’s discretion.
^ SECO Energy is a not-for-profit electric distribution cooperative serving over 200,000 families and businesses across seven counties in Central Florida, making SECO Energy the third largest electric co-op in Florida and the sixth largest in the nation.
^ SECO Energy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, national origin, age, genetics or individuals with disabilities, or protected veteran status.
^ Qualified employees will be considered on an equal basis with external applicants.
General Purpose of Job
Level I
This position will share responsibility for accounts payable and receivable to support the daily accounting activities of the Cooperative, its month-end process, year-end audit process and various special projects
Level II
This position will share responsibility for accounts payable and receivable to support the daily accounting activities of the Cooperative, its month-end process, year-end audit process and various special projects; general ledger transactions and reports, balancing, reconciliations; depreciation, tax reports, cash receipts and disbursements, fixed assets and asset management.
Minimum Required Qualifications and Competencies
The following includes the minimum job requirements and essential duties for this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Some job requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.
Level I
Education
Minimum
2 Year / Associate Degree
Major:
Accounting or related discipline, or equivalent training and experience.
Experience
Preferred
Accounts payable/receivable
Level II
Education
Minimum
2 Year / Associate Degree
Major:
Accounting or related discipline, or equivalent training and experience.
Preferred
4 Year / Bachelors Degree
Major:
Accounting, finance, or business administration with a concentration in accounting with one (1) year of related experience
Preferred
Completion of RUS Borrower Accounting course within 3 years of date of hire.
Experience
Minimum
Three (3) plus years of experience with the following: accounts payable and accounts receivable and general ledger accounting.
Preferred
Previous electric utility accounting experience or related industry.
Education and/or Experience Notes
Job related experience may be substituted for the required education on a year-for-year basis.
Other Requirements
- Ability to operate a variety of office equipment, including a personal computer, printers, copy machines, telephone, and fax machine.
- Ability to work irregular hours for assignment completion and flexibility to change scheduling and report to work on short notice during emergency situations.
- Normal work hours shall be eight (8) hours between 8:00 am and 5:00 pm, Monday through Friday.
- Successful completion of pre-employment background check, physical and drug screen.
Level I & II
Knowledge, Skills and Abilities
- Ability to complete assignments and meet deadlines.
- Coordinate accounting matters with other departments.
- Demonstrated listening, verbal, and written communication skills to accurately prepare all types of office correspondence, design and produce reports.
- Effectively manage stress and pressure in a frequently changing environment, ability to multi-task calmly and effectively in all situations.
- Effective planning and organizational skills with excellent documentation and detail orientation
- Excellent customer service orientation and interpersonal skills for effective interaction with managers, employees, vendors, subcontractors, government agencies and others
- Excellent math skills and ability to prepare spreadsheets. Proficiency with a 10-key calculator required.
- Exercise good judgment, sound reasoning skills and discretion in making independent decisions commensurate with responsibilities.
- Maintain highly confidential information.
- Work independently and in a team environment.
- English is the primary business language. Second language in Spanish is desirable.
Level I
- Ability to use web-based software for accounting applications.
- Basic proficiency in Microsoft Office products including Word, Excel, and Outlook; ability to acquire skills and use of applicable corporate cost and general accounting computer systems.
- General knowledge of basic accounting principles and foundations.
- Handle basic issues and problems and refer more complex issues to higher-level staff.
- Perform work under direct supervision.
Level II
- Ability to use web-based software for accounting and tax reporting applications.
- Basic knowledge of cost accounting principles, balancing, and reconciling accounts.
- Handle moderately complex issues and problems and refer more complex issues to higher-level staff.
- Manage a complex segment of the accounting function.
- Perform work under general supervision.
- Possess solid working knowledge in Generally Accepted Accounting Principles, concepts, and practices; accounting processes and improvement techniques and tools; application of automated systems for financial reporting and accounting purposes.
- Proficient in Microsoft Office products with efficiency in Word and advanced knowledge in Excel; ability to acquire skills and use of applicable corporate cost and general accounting computer systems.
Essential Duties and responsibilities
This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of essential duties and responsibilities shall not be held to exclude other duties that may be assigned based on the needs of the Cooperative.
Level I
General Accounting
- Journal Entries-enter journal entries as directed
- Records management-organize and maintain company files
- Maintain accurate records and retention-manage records in accordance with the document retention policy
Accounts Payable
- Invoice processing – match appropriate supporting documents and authorizations for invoice data entry
- P-card transactions – review for appropriate supporting documentation, authorization, and taxation
- Expense reports – review and enter employee expense reports for reimbursement
Level II
General Accounting
- Journal entries-enter correcting and fixed journal entries as needed
- Audit schedules-maintain assigned audit spreadsheets to ensure accurate reporting to auditors, respond to external auditor inquires as directed
- Account analysis-review general ledger accounts to identify data entry errors and budget trends
- Month-end entries-calculate/enter appropriate accruals and allocations for month-end closing
- Budgeting-perform data analysis for annual budget; prepare, analyze and distribute monthly budget reports to departments utilizing budget and accounting software
- GL account reconciliation-monitor and reconcile account transactions
- Write and update job scripts
- Maintain accurate records and retention in accordance with records retention policy
Accounts Payable
- Invoice processing-match appropriate supporting documents and authorizations for invoice data entry; ensure appropriate taxes are paid or accrued in accordance with Florida tax code
- Payment process/check print-ensure legitimate business expenses are disbursed to the correct vendor with proper supporting documentation, approval and payment amount
- P-card transactions-review for appropriate supporting documentation, authorization and taxation
- Expense reports- review and enter employee expense reports for reimbursement
- Materials-monitor and resolve materials that remain uninvoiced
Shared disciplines as assigned
- Plant Accounting-review and verify work orders submitted for closing to ensure proper coding and accuracy of material and labor against database; prepare reports to monitor accuracy, closing time frame, and Public Service Commission inspection audits; manage work order records
- Asset Management-Maintain general plant list and values; add and retire assets, manage general plant projects in coordination with department project managers; perform depreciation adjustments as appropriate; resolve project cost discrepancies
- Misc. Receivable-Prepare miscellaneous receivable invoices for damage claims, medical insurance, sale of materials, pole attachments, employee purchases; manage collections process
- Large Power-Utilize metering software to read substation meters; coordinate with meter tech services, Engineering and IT departments to troubleshoot system and reading errors; assemble and analyze data; provide reports to requesting parties
- Credit Balance Refund/Unclaimed property-process credit balance refund checks and manage reissue requests; maintain database, file report and remit payment for unclaimed property in accordance with state statutes; print capital credit checks
- Taxes – Property-budget for, prepare, file and pay property tax return; research and develop taxable property value of corporate property, plant and equipment and reconcile spreadsheets with general ledger for tax return preparation
- Sales and Use – Prepare property tax return; applicable fixed entries, maintain working knowledge of Florida sales tax code
- Franchise and Municipal-Calculate and remit; provide requested reports for audit by city
Physical Demands and Work Environment
The physical demands and work environment described here are representative of those that must be met by or those an employee encounters to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Some requirements may exclude individuals that cannot be reasonably accommodated or who pose a direct threat or significant risk to the health and safety of themselves or other employees.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to walk; stand; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.
This position has general sedentary office environment. The noise level in the work environment is usually moderate.
Expected salary:
Location: Florida