Job title: Office Administrator
Company: Apple Roofing
Job description: Apple Roofing, LLC HQ South is searching for a professional and enthusiastic Office Administrator! This position will serve as our general office administrator and front desk role as well as ongoing support to our Accounting Departments.
Office Admin Position Duties:
-Answering incoming phone calls Professional and polite customer service is a must! The goal in each call is to provide the caller with prompt and helpful information to resolve any issue they may be calling for.
-Monitoring INFO/Office email inbox Work with fellow team members to address, answer, or direct to an appropriate team member any emails received in this general email inbox.
-Greeting guests in the Plano, Texas office
-Mail duties This can and will include daily mail receipt and directing to proper recipients, organizing outgoing shipments, trips to the post office or Fedex could be needed at times.
-Inputting Leads to our CRM Customer leads come in by way of call and or email. These will be input to our CRM in the corresponding territory and assigned to a manager who will then send to their team. It is important this be done and communicated to the managers timely.
-Ordering office supplies General office supplies order through Quill. Toner, paper, etc. Typically a few times a quarter this is needed.
-Ordering Amazon Apple keeps coffee and snacks ordered for the office. This will be a once-a-month task, maybe even less frequent. These items will be unpacked and placed in kitchen upon arrival.
-Monitor apparel amounts We have apparel and literature that new hires will need as well as will be utilized in storm response. Keeping a count/idea of our supply would be a task for this position.
-Data Entry – Data entry tasks will include both accounts payable and accounts receivables as needed. You will help support the AR/AP and Accounting teams with tasks as needed. More info to be shared at the time of interview.
-Invoicing Customers Our team creates invoices for customers when files are ready for this step and sends these out vis email and or regular mail. Knowledge of how to complete this and utilizing tracking spreadsheets to update this as needed.
-Storm Response Assistance When hailstorms or hurricanes hit, and our team of salespeople are deploying you will assist in gathering of materials and coordinating with management for any needs. This could include folders, materials, yard signs, apparel, etc.
Requirements
- Professional Demeanor
- Pleasant Attitude Team Player is a must!
- Experience with Microsoft Office specifically Word and Excel
- Available 8-5 Monday through Friday
- Fast learner who can master tasks in CRM quickly
Benefits
- Full-time position
- Pay starting at $20/hr+
- Full-time benefits included
Expected salary: $20 per hour
Location: Plano, TX