Job title: Data Entry Clerk
Company: Lawrence Hall
Job description: WHO WE ARE:
Annually serving over 1,400 youth and families, Lawrence Hall is a community-based organization committed to helping Chicago’s youth, families, and communities heal from the adverse effects of childhood trauma. For more than 150 years, Lawrence Hall has been delivering high-quality care throughout the Chicago metropolitan area and is a statewide leader in highly effective, evidence-based, and innovative therapeutic treatment. Their core programs-Child and Family Treatment Center, Therapeutic Day School, Creative Therapies, Foster Care, Transitional/Independent Living Program, Workforce Development, and Community Wellness-have met the changing and complex needs of youth and families by not only becoming more community based, but also by developing more preventative programs that help curb violence in Chicago’s communities.
ESSENTIAL FUNCTIONS:
Reports to the Development Database Manager. Responsible for the data entry of the Raiser’s Edge: Next Generation database (RE:NXT) including: assisting with gift processing and staff requests for queries, lists and mailings. Managing the data clean-up of constituent records, the data entry clerk will maintain the integrity of the information always entered into the database. The data entry clerk will input information for donors, contacts, and relationships for the Development Department, demonstrating highly effective verbal and written communication, as well as analytical and computer skills.
JOB RESPONSIBILITIES:
Data Management
- Contributes to effective fundraising operations and data analyses by assisting with gift processing, generating queries, and running reports, and mailing lists
- Works with staff to create segmented lists for appeals, event invitations, and grant opportunities
- Works with the Marketing & Communications team to maintain and update electronic mailing lists for agencies electronic mailings
- Handles direct mail and electronic gift receipting and acknowledgement of donors
Gift In-Kind
- Assist with the tracking of in-kind donations including researching the value of gifts
- Entering donations into the database, and acknowledging receipt of all in-kind donations
- Track and assist with inter-agency in-kind request by need and department
- Support agency Back-to-School and Holiday in-kind drives
- Maintain accurate and up to date Amazon wish lists
Event Support
- Provides database support for special events enters participants information, generate event mailing lists, assist with running reports, and prepare registration lists
- Enter event participants registrations, donations, and attendance into the RE:NXT database
- Provide day of event data entry logistical support for agency fundraisers and cultivation events
- Work with staff to solicit, set up, and distribute in-kind donations for event silent auctions and raffles
- Assist with recognition of all event participants
Data Maintenance
- Performs regular data reviews to ensure data accuracy, completeness, and consistency with standards
- Regularly reviews data tracking systems for inefficiencies
- Runs the duplicate constituent report quarterly and work with database manager to merge records
- Maintains accurate and up to date RE:NXT policies & procedures manual
OTHER
- Demonstrates a commitment to participate in the development and implementation of continuous quality improvement in all aspects of the position
- Works effectively with youth, staff, Board and the community in an diverse, equal, and inclusive environment
- Communicates regularly with supervisor on daily activities
- Sees opportunities for collaboration and cooperation among team members and clearly communicates these opportunities to the team
- Ability to set priorities and coordinate multiple projects simultaneously, strong personal and professional integrity, team-orientation, good judgment, and attention to detail
- Ability to manage sensitive and confidential information
- Strong presentation, computer, communication and well developed interpersonal skills
- Ability to work independently and maintain productivity requirements
- Ability to follow through on deadlines and meet goals
- Functions include occasional lifting/carrying of materials weighing 10-25 lbs.
- Provides administrative support as needed
- Other duties as assigned.
QUALIFICATIONS:
- Bachelor’s degree or certification in database management and/or five years related experience in a fundraising environment required.
- Experience with Raiser’s Edge and the following RE:NXT modules preferred: Actions, Tribute, Volunteer, Opportunities, Events.
- Well versed with Google platforms & Microsoft Office products.
- Strong knowledge of overall fundraising process, annual campaign management and report generation, major gifts, direct mail list generation, research function, as well as gift processing, receipting, acknowledgement, and accounting
- No history of child abuse or neglect
Highlighted benefits
- Provides full time employees 2 times their salary in term life insurance for no additional cost
- Reimburses your gym memberships up to $20 per month to aid on your overall fitness and health
- Offers 100% match up to 3% on your retirement savings after 1 year of service
- All employees start off with an average of 17-25 days of PTO
- Employee Referral Program gives employees an opportunity to receive up to $1500 for referring candidates
- 9 paid holidays off
Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. Lawrence Hall encourages you to apply even if you do not meet all listed qualifications. We look forward to your application.
This position meets the FLSA requirements for Non-exempt.
Equal Opportunity Employer M/F/D/V
Expected salary:
Location: Chicago, IL